ou can submit your proposals for funding any time of the year. The selection committee reviews proposals on a quarterly basis. If there is funding available, the selection committee will notify the grantees of their selection to receive an award.
U.S. Mission Sierra Leone
Program Office: Public Affairs Section
Funding Opportunity Title:Grant Opportunity 2017-2018
Announcement Type:Grant – Rolling Opportunity
Funding Opportunity Number:GICS-18-PAS-001-010
The U.S. Embassy in Sierra Leone Public Affairs Section is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding. Please carefully follow all instructions below. We encourage non-profit organizations, non-profit academic institutions, and individuals to apply under this announcement. Proposed activities must address one of the following subject areas:
- Environmental and/or STEM (Science, Technology, Engineering, and Math)
- Women’s Health
- Civic Education
- Youth Leadership
- Building Capacity of Sierra Leonean Media
- Rights of Vulnerable Populations
Expertise and established relationships with indigenous non-governmental organizations(NGOs) and/or local officials in the communities in which the programs will be conducted will be considered favorably.
All programs must include an American cultural element and/or should increase mutual understanding between the United States and Sierra Leone.
Activities that are not typically funded include:
- Projects that do not have a plan for sustaining the activity or monitoring results;
- Projects that contain the appearance of partisanship or electoral campaigns;
- Construction projects;
- Projects that support proselytizing;
- Fund-raising campaigns
For assistance with the requirements of this solicitation, contact Marilyn Kamara, Program Assistant, Public Affairs Section, U.S. Mission Sierra Leone, at: Email: Kamarams@state.gov (Preferred method of communication) Phone: 232-99 105 366
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- www.SAM.gov registration
Step 1: Apply for a DUNS number.
Awards issued will require both program and financial reports on a frequency specified in the award agreement. Projects need to be completed within one year.
Applicants are not required to include funding from other donors. However, applications that include additional in-kind and/or cash contributions from non-U.S. Government sources will be more competitive, since cost-sharing demonstrates a strong commitment to the planned activities and will be considered to show great cost effectiveness.
Application and Submission Information
Award Period: August 2017 through July 2018 (depending on the scope of work)
Application Submission Process: Applicants must submit a complete proposal with concise budget that should tie in with the scope of work as indicated on the proposal. Completed applications should be submitted electronically through PASGrantsFreetown@state.gov or by submitting a hard copy addressed to:
The Grants Officer
Public Affairs Section
U.S. Mission Sierra Leone
Southridge, Hill Station
Each application submitted under this announcement will be evaluated by a committee and rated on the basis of the evaluation criteria outlined below. Applications will be reviewed on the basis of their completeness, coherence, clarity, and attention to detail.
There is no set format for a proposal. You may use your own proposal format, but it must include the following elements:
Section 1 – Abstract:
The abstract is limited to 300 words in length. It must provide a summary of the identified need, proposed activities, and expected results.
Section 2 – Project Goals/Implementation Plan:
The application must include a full project description, including a detailed narrative that outlines the plan of action describing the scope of the proposed work and how it will be accomplished. The applicant must clearly state the number of activities, the number of directly impacted individuals, the place of proposed activities, as well as the proposed timeline of events specify the goals and objectives of the project. This section should also describe how success will be measured.
Section 3 – Organizational Capability:
The submission should also include a brief summary of the organization or individual submitting the proposal. Applications must include a clear description of the applicant’s management structure and previous experience related to the subject matter of the proposed activities.
Section 4 – Budget: The proposed budget must identify the total amount of funding requested, with a breakdown of amounts to be spent in the following budget categories: personnel; fringe benefits; travel; equipment; supplies; consultants/contracts; other direct costs; and indirect costs.
Award Selection Criteria
Each application will be evaluated by the U.S. Embassy Freetown Public Affairs Section grant team and/or other experts, as is deemed appropriate. Each category will be scored as follows:
- Project Goals/Implementation Plan (40 points): Applicants should describe what they propose to do and how they will do it. The proposed activities must directly relate to meeting the goals and objectives, and applicants should include information on how they will measure activities’ effectiveness. The review panel will be viewing the implementation plan in terms of how well it addresses the problem statement, relevance of the goals and objectives, feasibility of the proposed activities and their timeline for completion, and the extent to which the impact of the project will continue beyond the conclusion of the funding period
- Organizational Capability (30 points): Proposals should demonstrate the ability to develop and implement programs in the area selected. Applicants must demonstrate how their resources, capabilities, and experience will enable them to achieve the stated goals and objectives. In addition, applicants should describe how and with whom they will collaborate to meet project goals. The application must distinguish all key partners and organizations that will be involved in the identification of, and service delivery to selected topic
- Budget (30 points): Costs shall be evaluated for realism, control practices, and efficiency. The U.S. Embassy Grants Officer must determine that the costs paid for this award are reasonable, allowable, and allocable to the proposed project activities
Award Administration Information
Reporting Requirements: Grantees are required to submit quarterly program progress and financial reports throughout the project period. Progress and financial reports are due 30 days after the reporting period. Final programmatic and financial reports are due 90 days after the close of the project period. Progress reports at a minimum should be submitted via electronic mail to an address to be provided in the award.
If a proposal is selected for funding, the Grants Officer has no obligation to provide any additional future funding in connection with the award. Renewal of an award to increase funding or extend the period of performance is at the total discretion of the Grants Officer.